Resource Center

Are you an SAME Post Leader? In the Post Resource Center, you will find information about Post Operations & Administration, Post Financial Guidelines, Forms and Online Resource, as well as Training Videos, Streamer criteria, Regional Vice President information, membership statistics, and CLAS access. SAME is committed to supporting Post leaders in increasing member participation, enabling volunteer leaders, and leading collaboration. Email member@same.org with feedback on what you want assistance with as Post leaders.


Post Best Practices

Who has time to re-invent the wheel? This ever-growing collection of Post Program Best Practices, Models, and Samples are used by other SAME Posts and is designed to generate ideas and save you time. Feel free to adapt to your needs or adopt it as is!

 

Post Treasurer Overview Training 2017

SAME's Director of Finance, Administration and Operations, Allison Ingram, delivers an informative presentation on providing an annual financial report to SAME National, where to find Post financial resources and commonly asked questions.

Watch the video on YouTube.

SAME CLAS Training - 2017 Post Leaders Workshop

SAME CLAS Training Video - 2017 Post Leaders Workshop by Stacy Humes, Membership and Post Operations Specialist.

Watch the video on YouTube.

What is GDPR? What does it mean for SAME?

General Data Protection Regulation Presentation by SAME's Database Manager, Natasha Rocheleau.

Watch the video on YouTube.

2018 Camp Online Application Demo

SAME 2018 Camp Online Application Demo

View the video on YouTube.

Use the information and links below to access the required documents and general information for establishing your Post. Please contact the Members & Post Support Department if you have any questions.

IRS Tax Filing Requirements

All Posts must file and send copy of the filing to SAME National Office: Post Operations. As non-profit organizations, all Posts must now annually file a Form 990 with the IRS - the specific Form 990 that your Post must file will depend upon your Post’s gross receipts.

IRS Guidance and Forms
Tax Information for Charities & Other Non-Profits

The group exemption number is 1278. This will be needed on IRS Form 990. The specific Form 990 that your Post must file will depend upon your Post’s gross receipts.

Posts with average gross receipts for the prior three years of $25,000 or less file the Form 990-N (known as the e-Postcard)

Those with higher annual gross receipts than that will continue to file a Form 990 or Form 990-EZ as required for their circumstances by the IRS regulations.

SAME encourages Posts to consult with a professional tax adviser as they address their IRS filing requirements.

Post Annual Report
The 2017 Annual Report

If you have any questions, contact Stacy Humes, Post Operations Specialist, at 703-549-3800 Ext. 122

Introduction 

Each year, the Posts of the Society of American Military Engineers strive to earn Streamer Awards in recognition of outstanding performance and achievement in five areas supporting the SAME Strategic Plan. The Post Streamer Awards are presented at the Post Awards Luncheon at the Joint Engineer Training Conference and Expo held the following calendar year for which the Post met the criteria for the award.

Streamer Award Submission Procedures
The submissions deadline for the 2018 Streamer Awards is January 31, 2019

  1. Submissions received without an accompanying Streamer Submission Form will not be reviewed. NOTE: Please remember that extremely large files run the risk of being rejected by any e-mail server. Documents that exist only in hard copy should be scanned and converted to PDF format. If you have reason to doubt that your submission was received, please contact Stacy Humes, Post Operations Specialist at shumes@same.org.

  2. All submissions will be logged at the SAME National office and a confirmation e-mail will be sent to verify receipt. It is the responsibility of the Post Leaders to ensure that their Posts' submissions were received.

  3. If a Post submitted a form, and it was not received due to a technical error, the original submission e-mail should be forwarded to Stacy Humes, Post Operations Specialist at shumes@same.org. If it is determined that the Streamer submission was not received or logged at the SAME National office through no fault of the Post, the submission will be considered.

Submission Content

Advice from the Streamer Review Committee Chairs: When submitting for a Streamer, 'more is better'. Supporting documentation for the elements is always beneficial. Previous submissions may be found in the Post Document Exchange.

Streamer Committee Procedures

Streamer Committees are created to review each Post's individual streamer submissions and determine if they have met all the requirements to win the specific streamer. When possible, committees are to be made up of five (5) to seven (7) people, including a committee chair. Any SAME member can volunteer to be on a committee. Committee Chairs are chosen based on leadership and involvement in the Society. If interested in serving on one of the Streamer committees send an e-mail to Stacy Humes, at shumes@same.org.

Deadline for Submissions/Extensions

The Calendar Year 2018 Streamer Submissions - Please review the submission spreadsheet above to confirm we have received your Streamers. If your submission is not indicated, contact Stacy Humes, Post Operations Specialist at shumes@same.org.

Extensions may be granted only in extreme circumstances. Extensions must be requested at least one week before the submission due date. Requests for an extension for the Education & Training Streamer, Resilience Streamer, Leadership & Mentoring Streamer and Relationships Recognition Streamer must be submitted to Stacy Humes, at shumes@same.org.

Reconsideration Period Information - If your Post does not win a Streamer you may ask for reconsideration. The deadline for a reclama request is no more than one week after initial Streamer results are posted above. To request reconsideration email Stacy Humes at shumes@same.org and submit additional information to support the request. 

Once the reconsideration time frame has closed, final results will be posted to the Streamers tracking spreadsheet and the SAME National Awards Committee will meet to select Top Region and Top Posts for Small, Medium and Large Posts. Final results will be posted once the Top Posts and Top Region have been notified.

Deadline to request reconsideration for 2018 is TBD.


Distinguished Post Criteria

No Submission is required for the Distinguished Post Award. However the following criteria must be satisfied:

Small Post (0-175 members): Won Membership Retention Streamer + 2 (of the 4) Streamers Awards that require submissions.

Medium Post (176-450 members): Won Membership Retention Streamer + 3 (of the 4) Streamers Awards that require submissions.

Large Post (451+ members): Won Membership Retention Streamer + 4 (of the 4) Streamer Awards that require submissions.

Student Chapter Status Report

Posts with a Student Chapter are required to submit a Student Chapter Status Report by October 1. If you have any questions about this process, please contact Stacy Humes, SAME Post Operations Specialist, at shumes@same.org.

Distinguished Student Chapter Streamer submission form

Important Information

  • As approved by the Board of Direction, the Membership Streamer will be awarded to Posts that have No Loss in Total Membership base on the January 1 baseline report.
  • Post Sizes for CY 2017:
    • Small Posts- 0-175
    • Medium Posts- 176-450
    • Large Posts- 451 +

Note: Members who are both an Individual and Sustaining Member Representative will be counted for both memberships.

CLAS Instruction Sheet [PDF]

CLAS (Chapter Leader Access System) [Download Post Rosters]

Who has time to re-invent the wheel? This ever-growing collection of Post Program Best Practices, Models, and Samples are used by other SAME Posts and is designed to generate ideas and save you time. Feel free to adapt to your needs or adopt it as is!

Best Practices Document Exchange

Communication & Outreach

Here are links to files and pages to assist in the communication with, and outreach to, potential, new and current members.

GDPR Webinar Recording

GDPR slides [PDF]

  • Committees & Councils
    SAME national committees and councils work is key to the success of SAME's overall mission: Connecting military, government and private-sector members of the A/E/C community to promote education and professional development, and to advance business practices, technologies and techniques used in the profession.

  • Post Website Guidelines
    We encourage creativity and resourcefulness, but ask that each Post review, and be familiar with, these guidelines to make sure that the message of SAME is presented consistently online.

» Social Media and Email Best Practices

» Standards Manual for SAME Logo & Insignia Use 

 


STEM Camps

 


Veterans Initiative 

In 2011, the SAME Board of Direction established the wounded veterans Initiative to develop a strategy to support wounded veterans and families of fallen warriors. The initiative focused on three key efforts to help wounded veterans through rehabilitation and their transition to the civilian workforce.

Today, SAME is continuing its efforts to support wounded veterans. Through efforts at the national, regional and local levels, SAME members are actively working to provide support and service to our wounded veterans and their families.

To see what SAME Members are doing on the local level,  click here to visit your local Post website.

 

Veterans Support Programs [Videos]

Forms & Guidelines

Regional Vice Presidents

Posts by Region

National Vice President: Heather Wishart-Smith, P.E., LEED AP, F.SAME, F.NSPE, Jacobs

  • CaliforniaAnthony Petroccitto, P.E., GHD Inc.
  • Carolinas: Janette Tudor, KCI Technologies, Inc.
  • EuropeCol. Anthony "Tony" Higdon, P.E., USAF, USAFE-AFAFRICA/A4C
  • Great Lakes: Tricia Muxlow, Muxlow Surveying
  • Lower MississippiKenneth New, QRI/Quaternary Resource Investigations, LLC
  • Middle Atlantic: Capt. Jay Manik, P.E., USCG (Ret), F.SAME, CDM
  • Missouri RiverJackie Hacker, F.SAME, HDR
  • New EnglandJohn Blaisdell, P.E., Sovereign Consulting Inc.
  • North AtlanticSharon Krock, F.SAME, Schnabel Engineering
  • Northwest: Dave Newkirk, BCE Engineers, Inc.
  • Ohio Valley: Shawn Moore, USAF
  • Pacific: Lt Col. Eric Warner, P.E., F.SAME, USAF (Ret.), USAF 374th Civil Engineer Sq.
  • Rocky MountainCol. R. Scott Jarvis, PMP, F. SAME, USAF (Ret.), RS&H, Inc.
  • South AtlanticCindy Miller, P.E. CH2M
  • South CentralCol. Robert Keyser, P.E., F.SAME, USAF (Ret.), AH Environmental Consultants
  • SouthwestCol. Richard Houghton, CFM, USAF (Ret.), City Light and Power
  • TEXOMAGen. Patrice Melancon, F.SAME, USAFR, San Antonio River Authority & USAF

“Member participation continues to grow as we share best practices and as we put into practice the lessons we are learning at the Post Leader Workshop to enable volunteer leaders to be more effective and save time.”

-Capt. Mike Blount, P.E., LEED AP, F.SAME, USN (Ret.), AECOM, 2016-2017 SAME National President