SS-4 EIN Form and Instructions 

Click here to download the SS-4 EIN Form as an interactive PDF. Please be sure to follow the instructions below for filing the SS-4 Form. If you have any questions, please contact the SAME Training and Post Operations Department.

Filing an SS-4 Form
Form SS-4 is used to apply for an Employer Identification Number (EIN) from the Internal Revenue Service (IRS). All Posts are required to have a valid EIN to take advantage of SAME National Headquarters’ (SAME HQ) nonprofit tax exemption status and to establish a Post bank account.
Post leaders are required provide SAME HQ with copies of the SS-4 Form and the IRS reply letter assigning an EIN number to the Post.

Send materials by fax to 703-548-1463, or
Mail materials to:

Society of American Military Engineers
ATTN: Post Operations Specialist
607 Prince Street
Alexandria, VA 22314-3117

SS-4 Form Filing Instructions

  • Download Form SS-4 and print it out to use as a reference when filling out the application online; important information fields have been pre-filled for your convenience.
  • To file the application online click here and complete the form, referring to the template downloaded from the SAME Web site as needed.
  • File only one (1) Form SS-4.

Important: Applicants with international addresses, including Puerto Rico, may not file the application online. International applicants who are authorized to sign an SS-4 Form must call 215-516-6999 to complete the process by telephone with an IRS Representative.

  • Line 1 — Enter the legal name of the Post applying for the EIN exactly as it appears on the Post Charter. Use the full legal name shown on Line 1 on all Post tax returns filed.
  • Line 2 — Enter the “trade name” of the business entity only if it is different from the legal name in Line 1.
  • Line 3 — Enter the Post Treasurer’s name (first name, middle initial, last name) as the “Executor, administrator, trustee, ‘care of’ name.”
  • Line 4, a and b — Enter the Post’s permanent mailing address for correspondence. Generally, this address will be used on all tax returns.
  • Line 5, a and b — Provide the entity’s physical address if different from the mailing address shown in lines 4 a and b. Do not enter a P.O. Box number.
  • Line 6 — Enter the Post’s primary physical location.
  • Line 10 — If you are starting a new Post, enter the Charter date. If the Post is already established, enter either the Charter date or last Officer Transition date.
  • Line 18— Check the applicable box in 16a to indicate whether or not the Post was previously issued an EIN. (Generally, the answer to this question will be “No”)
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2015 was a very rewarding year for Col. Miller.  In February, the National Society of Professional Engineers (NSPE) named him the 2015 Federal Engineer of the Year, and in March he was invested into the SAME Academy of Fellows...
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