Post Resource Center 

Are you an SAME Post Leader? Here you will find information about Streamer criteria, change of office reports, financial and administrative information, best practices samples and templates, and operations manuals. 

SAME National Call with Post Leaders on Coronavirus Actions & Planning - 3/12/2020


Quick Links:

Post Best Practices

Who has time to re-invent the wheel? This ever-growing collection of Post Program Best Practices, Models, and Samples are used by other SAME Posts and is designed to generate ideas and save you time. Feel free to adapt to your needs or adopt it as is!

» Best Practices Document Exchange

Communication & Outreach

Here are links to files and pages to assist in the communication with, and outreach to, potential, new and current members.

GDPR Webinar Recording
GDPR slides [PDF]

  • Communities of Interest
    SAME national communities of interest work is an extension of the national office and key to the success of SAME's overall mission. They connect members of the A/E/C community to promote education and professional development, and to advance business practices, technologies and techniques used in the profession.

  • Post Website Guidelines
    We encourage creativity and resourcefulness, but ask that each Post review, and be familiar with, these guidelines to make sure that the message of SAME is presented consistently online.

» Social Media and Email Best Practices

» Standards for SAME Logo & Insignia Use 

STEM Camps - How to start a camp at your Post

Veterans Initiative 

 To see what SAME Members are supporting veterans at the local level,  click here to visit your local Post website.

Post Operations & Administration

Use the information and links below to access the required documents and general information for establishing your Post. Please contact the Members & Post Support Department if you have any questions.

Post Financial Guidelines

If you have any questions, contact Stacy Smith, Post Operations Specialist, at 703-549-3800 Ext. 122

Post Annual Report   2019 Annual Reports are due March 31, 2020

IRS Tax Filing Requirements

All Posts must file and send copy of the filing to SAME National Office: Post Operations. As non-profit organizations, all Posts must now annually file a Form 990 with the IRS - the specific Form 990 that your Post must file will depend upon your Post’s gross receipts. IRS Guidance and Forms:

The group exemption number is 1278. This will be needed on IRS Form 990. The specific Form 990 that your Post must file will depend upon your Post’s gross receipts.

Posts with average gross receipts for the prior three years of $25,000 or less file the Form 990-N (known as the e-Postcard)

Those with higher annual gross receipts than that will continue to file a Form 990 or Form 990-EZ as required for their circumstances by the IRS regulations.

SAME encourages Posts to consult with a professional tax adviser as they address their IRS filing requirements.

Forms and Online Resources

Streamer Awards

2019 Streamer submissions are closed.

Click to download

2020 Strategic Plan Streamer Criteria

Streamer Submission Forms

»Streamer Submission Forms


Each year, the Posts of the Society of American Military Engineers strive to earn Streamer Awards in recognition of outstanding performance and achievement in five areas supporting the SAME Strategic Plan. The Post Streamer Awards are presented at the Post Awards Luncheon at the Joint Engineer Training Conference and Expo held the following calendar year for which the Post met the criteria for the award.

Streamer Award Submission Procedures

The submissions for the 2019 Streamers is now closed. 

Reclama period will for 2019 submission will be early March 2020. 

  1. Submissions received without an accompanying Streamer Submission Form will not be reviewed. NOTE: Please remember that extremely large files run the risk of being rejected by any e-mail server. Documents that exist only in hard copy should be scanned and converted to PDF format. If you have reason to doubt that your submission was received, please contact Stacy Smith, Post Operations Specialist at
  2. All submissions will be logged at the SAME National office and a confirmation e-mail will be sent to verify receipt. It is the responsibility of the Post Leaders to ensure that their Posts' submissions were received.
  3. If a Post submitted a form, and it was not received due to a technical error, the original submission e-mail should be forwarded to Stacy Smith, Post Operations Specialist at If it is determined that the Streamer submission was not received or logged at the SAME National office through no fault of the Post, the submission will be considered.

Submission Content

Advice from the Streamer Review Committee Chairs: When submitting for a Streamer, 'more is better'. Supporting documentation for the elements is always beneficial. Previous submissions may be found in the Post Document Exchange. When in doubt, send inquiries via Stacy Smith, Post Operations Specialist at

Streamer Committee Procedures

Streamer Committees are created to review each Post's individual streamer submissions and determine if they have met all the requirements to win the specific streamer. When possible, committees are to be made up of five (5) to seven (7) people, including a committee chair. Any SAME member can volunteer to be on a committee. Committee Chairs are chosen based on leadership and involvement in the Society. If interested in serving on one of the Streamer committees send an e-mail to Stacy Smith, at

Deadline for Submissions/Extensions

The Calendar Year 2018 Streamer Submissions - Please review the submission spreadsheet above to confirm we have received your Streamers. If your submission is not indicated, contact Stacy Smith, Post Operations Specialist at

Extensions may be granted only in extreme circumstances. Extensions must be requested at least one week before the submission due date. Requests for an extension for the Education & Training Streamer, Resilience Streamer, Leadership & Mentoring Streamer and Relationships Recognition Streamer must be submitted to Stacy Smith,  at

Reconsideration Period Information - If your Post does not win a Streamer you may ask for reconsideration. The deadline for a reclama request is no more than one week after initial Streamer results are posted above. To request reconsideration email Stacy Smith at and submit additional information to support the request. 

Once the reconsideration time frame has closed, final results will be posted to the Streamers tracking spreadsheet and the SAME National Awards Committee will meet to select Top Region and Top Posts for Small, Medium and Large Posts. Final results will be posted once the Top Posts and Top Region have been notified.


Distinguished Post Criteria

No Submission is required for the Distinguished Post Award. However the following criteria must be satisfied:

  • Small Post (0-175 members): Won Membership Retention Streamer + 2 (of the 4) Streamers Awards that require submissions.
  • Medium Post (176-450 members): Won Membership Retention Streamer + 3 (of the 4) Streamers Awards that require submissions.
  • Large Post (451+ members): Won Membership Retention Streamer + 4 (of the 4) Streamer Awards that require submissions.

Student Chapter Status Report

Posts with a Student Chapter are required to submit a Student Chapter Status Report by October 1. If you have any questions about this process, please contact Stacy Smith, SAME Post Operations Specialist, at

Distinguished Student Chapter Streamer submission form

Membership Statistics

Click below to download

Important Information

  • As approved by the Board of Direction, the Membership Streamer will be awarded to Posts that have No Loss in Total Membership base on the January 1 baseline report.    
  • Post Sizes for CY 2019:
    • Small Posts- 0-175
    • Medium Posts- 176-450
    • Large Posts- 451 +

Note: Members who are both an Individual and Sustaining Member Representative will be counted for both memberships.

Need Post Rosters?  Go to your Member Account and the Post Roster Section