Post Resource Center

Are you an SAME Post Leader? Here you will find information about Streamer criteria, change of office reports, financial and administrative information, best practices samples and templates, and operations manuals.

SAME Post Document Exchange

Who has time to re-invent the wheel? This ever-growing collection of Post Program Best Practices, Models, and Samples are used by other SAME Posts and is designed to generate ideas and save you time. Feel free to adapt to your needs or adopt it as is!

SEARCH THE DOCUMENT EXCHANGE

 

Post Operations & Administration

Use the information and links below to access the required documents and general information for establishing your Post. Please contact Membership & Post Operations if you have any questions.

Post Membership Statistics

Click below to download

2020

2019

2018

2017

2016

Important Information

  • As approved by the Board of Direction, the Membership Streamer will be awarded to Posts that have No Loss in Total Membership base on the January 1 baseline report.    
  • Post Sizes for CY 2019:
    • Small Posts- 0-175
    • Medium Posts- 176-450
    • Large Posts- 451 +

Note: Members who are both an Individual and Sustaining Member Representative will be counted for both memberships.

Need Post Rosters?  Go to your Member Account and the Post Roster Section.

Post Communications & Websites

Use the instructions and tutorials below to update and maintain your post website.

Streamer Awards

We have revised the Streamer criteria for calendar year 2020. 
2020 Streamer Criteria.

Introduction

Each year, the Posts of the Society of American Military Engineers strive to earn Streamer Awards in recognition of outstanding performance and achievement in five areas supporting the SAME Strategic Plan. The Post Streamer Awards are presented during the Joint Engineer Training Conference and Expo held the following spring.

Streamer Award Submission Procedures

Submissions received without an accompanying Streamer Submission Form will not be reviewed. NOTE: Please remember that extremely large files run the risk of being rejected by any e-mail server. Documents that exist only in hard copy should be scanned and converted to PDF format. If you have reason to doubt that your submission was received, please contact the Post Operations Specialist.

All submissions will be logged at the SAME National office and a confirmation e-mail will be sent to verify receipt. It is the responsibility of the Post Leaders to ensure that their Posts' submissions were received.

If a Post submitted a form, and it was not received due to a technical error, the original submission e-mail should be forwarded to the Post Operations Specialist. If it is determined that the Streamer submission was not received or logged at the SAME National office through no fault of the Post, the submission will be considered.

Submission Content

Supporting documentation for each of the elements is required and write up should include the impact of the activity. Previous submissions may be found in the Post Document Exchange. When in doubt, send inquiries to the Post Operations Specialist.

Streamer Committee Procedures

Streamer Committees are created to review each Post's individual streamer submissions and determine if they have met all the requirements to win the specific streamer. Committees are typically to be made up of five (5) to seven (7) people, including a committee chair. Any SAME member can volunteer to be on a committee. Committee Chairs are chosen based on leadership and involvement in the Society. If interested in serving on one of the Streamer committees send an e-mail to the Post Operations Specialist.

Deadline for Submissions/Extensions

The Calendar Year 2020 Streamer Submissions – will be due on January 31, 2021.

Extensions may be granted only in extreme circumstances. Extensions must be requested at least one week before the submission due date. Requests for an extension for any of the Streamers, except the Membership Streamer must be submitted to the Post Operations Specialist no later than January 24, 2021 to the Post Operations Specialist.

Reconsideration Period Information - If the Post does not win a Streamer you may ask for reconsideration. The deadline for a reclama request is no more than one week after initial Streamer results are posted. To request reconsideration send an email to the Post Operations Specialist and provide additional information to support the request. The review team will re-evaluate the submission and make a final decision.

Once the reclama period has closed, final results will be posted. The National Awards & Recognition Committee will meet to select Top Post for Small, Medium and Large Posts. Top Posts will be published once those Posts have been notified.

Distinguished Post Criteria

No Submission is required for the Distinguished Post Award. However the following criteria must be satisfied for a Post to be considered Distinguished Post:

  • Small Post (0-175 members): Won Membership Retention Streamer + 2 (of the 4) Streamers Awards that require submissions.
  • Medium Post (176-450 members): Won Membership Retention Streamer + 3 (of the 4) Streamers Awards that require submissions.
  • Large Post (451+ members): Won Membership Retention Streamer + 4 (of the 4) Streamer Awards that require submissions.

Distinguished Student Chapters

For a student chapter to be considered as a Distinguished Student Chapter they must have provided a Student Chapter Status Report on time. Additional details may be found on the College Outreach COI page.

Distinguished Student Chapter Streamer form. Deadline for submission is April 15.

Post Financial Guidelines

If you have any questions, contact Post Operations at posts@same.org

Post Annual Report: 2020 Annual Reports are due March 31, 2021

IRS Tax Filing Requirements

All Posts must file and send copy of the filing to SAME National Office: Post Operations. As non-profit organizations, all Posts must now annually file a Form 990 with the IRS - the specific Form 990 that your Post must file will depend upon your Post’s gross receipts.
IRS Guidance and Forms

The group exemption number is 1278. This will be needed on IRS Form 990. The specific Form 990 that your Post must file will depend upon your Post’s gross receipts.

Posts with average gross receipts for the prior three years of $25,000 or less file the Form 990-N (known as the e-Postcard)

Those with higher annual gross receipts than that will continue to file a Form 990 or Form 990-EZ as required for their circumstances by the IRS regulations.

SAME encourages Posts to consult with a professional tax adviser as they address their IRS filing requirements.

Forms and Online Resources

Regional Vice President information

RVP Manual Travel Guidelines RVP Travel Reimbursement Form
Installation of Officers RVP Medal Request Post Participation Indicator [Spring 2020]

 

Posts and RVPs by Region

 

 

 

Post Leader Training Videos

SAME 2018 Annual Report

The Society of American Military Engineers
2018 Annual Report

Watch the video on YouTube.

SAME Young Member

SAME Young Members Recruitment

Watch the video on YouTube.

What is GDPR? What does it mean for SAME?

General Data Protection Regulation Presentation by SAME's Database Manager, Natasha Rocheleau.

Watch the video on YouTube.

2018 Camp Online Application Demo

SAME 2018 Camp Online Application Demo

Watch the video on YouTube.

 


Be Inspired by Post Best Practices

“Member participation continues to grow as we share best practices and as we put into practice the lessons we are learning at the Post Leader Workshop to enable volunteer leaders to be more effective and save time.”

-Capt. Mike Blount, P.E., LEED AP, F.SAME, USN (Ret.), AECOM, 2016-2017 SAME National President